Terms and Conditions
The contractual terms between The DJ and those purchasing services from the DJ (hereafter referred to as “the customer”) are contained exclusively within these terms and conditions. These conditions and the contract shall be subject to and construed in accordance with the Law of England.
1. The date, type, times and place of the event and fees are as specified on this booking agreement.
2. Under no circumstances will the DJ be bound by any addition to or other variation of these terms, whether oral or in writing, unless any such addition or variation is agreed in writing by the DJ with express reference to these terms.
3. The booking of the DJ will only become a confirmed booking once VIP has received the deposit. Provisional bookings will be held indefinitely, but we reserve the right to cancel an unconfirmed booking at our discretion and without notice. A deposit and any password protected activity on our website by the client signifies acceptance of our event charges as described in the booking agreement and our terms and conditions.
4. The Booking form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations must be made by the customer or the DJ and be agreed by both parties.
5. Cancellations must be made in writing at least 21 days prior to the date of event. If the customer fails to cancel the booking, in writing, before this date then the customer will be charged the full fee.
6. Payments of due balances must be in cash and should be paid to the DJ prior to the scheduled start time of the event. Under no circumstances will the DJ begin rendering services until the balance is paid in full.
7. Payment to the DJ will be as stated for the agreed performance times of four hours unless stated. Any additional changes to times must be agreed in writing by both parties and subject to any possible increase or decrease of cost.
8. Should additional performance time be required (outside the time as stated on the booking agreement), an extra £35 per half hour (or part of) will be applied.
9. Should there be a power failure upon arrival of the DJ at the venue, 50% of the remaining fee is to be paid. Should a power failure occur at any point after the event has started, the full remaining fee is to be paid. Should the event have to be terminated due to failure of the DJ’s equipment, a refund of the total amount paid (minus the deposit) will be made to the customer, no other liability will be accepted.
10. In the extremely unlikely event of the DJ failing to attend the performance, the customer will not be expected to pay any remaining balance and in this instance only will any deposit be refunded.
11. The customer shall ensure the venue will allow the DJ adequate access time for the setting up (normally 1.5 hours) and taking down (1 hour) of any equipment. If the event start time is delayed due to the inability of the DJ to gain access to the event area, or any other delay beyond the DJ’s reasonable control, no liability will be accepted and no refund will be given.
12. The customer will be responsible for any damage, normal wear and tear excluded, to equipment (sound/lighting equipment and/or music library) caused by anyone in attendance at the event during the contracted time period, including the time allowed for setting up and packing away, unless damage is due to the company's negligence. The full cost of any repairs required will be charged to the customer who will be advised of any damage as soon as it is possible.
13. VIP DJs do not tolerate violent, aggressive or abusive behaviour from anyone. We reserve the right to terminate our services at any time should we feel our personal safety or the safety of our equipment is under threat. If this occurs, no refund of any fees paid will be given.
14. If a booking has been confirmed and the DJ attends the function to find another artist or DJ has been booked by you, the customer or any other persons then the full fee shall be payable as per the agreement.
15. The DJ is not responsible for any damage caused to the room or building where the services are provided and is not responsible for any power outages.
16. The DJ and assistants agree to conduct themselves in a sober and proper manner and respond to the reasonable wishes of the customer as to volume, position of equipment or other matters concerning people’s enjoyment of the entertainment.
17. Public liability insurance cover is provided by the DJ only for the protection of the public against damage caused to the public by the DJ personnel or equipment and not by any action of the customer or anyone in attendance, who may cause any such damage to themselves or others which may include, but is not restricted to them being under the influence of alcohol of other substances.
18. The DJ is not responsible for obtaining any licence that may be required to stage the event. The customer shall ensure that any such licences’ are obtained prior to the event. If they are unable to obtain this and need to cancel the event, please refer to point 3 above.
19. The DJ, at their discretion, reserves the right to discontinue all or part of equipment usage if the power provided is not capable of operating the equipment without risk of damage to the equipment, company or the public, or if the working environment constitutes a health and safety risk. The surface on which the DJ is to play cannot be dirt, gravel, or any other unstable surface. If applicable, the customer agrees to furnish a facility that completely covers the DJ's equipment from direct sunlight and rain. If service must be discontinued for any of the aforementioned reasons, the full balance is still due.
20. Use of images and media. You agree that any and all images or media taken by VIP can be uploaded to a web gallery public or private. You grant us permission to use any images for advertising and promotional purposes. If you choose to have images loaded onto our Facebook site you take responsibility for allowing all and any users to upload any images for sharing. Any media files prepared for you are typically made available 48 hours after event feedback has been received from customer and DJ at our discretion. Free social media Videos may be provided at our discretion and do not form part of the booking contract. All videos carry VIP advertising. HD quality videos may also be made available for sale without advertising but with end credits.
21. The DJ will accept music requests in writing in advance 14 days prior to the booking and will do his/her utmost to play at least 15 of the customers’ requests. The customer also agrees that the DJ cannot guarantee the inclusion of any deleted, obsolete or difficult to source requests either in writing or on the night of the booking.
22. The DJ will endeavour not to play songs with explicit or offensive lyrics that would cause offence to any guests attending the booking. If unsure about any songs please do not hesitate to contact us.
23. Deposits, Terms and Bookings. When a booking is made with VIP Discos regardless of the method of contact it is deemed that the customer has read, understood and is bound by our terms and conditions of hire. A non-refundable deposit of £25 is required to secure an event date, you have 0 days from booking to pay your deposit. If the deposit is not received then the date will remain open to further enquiries and the company reserves the right to accept alternative bookings.
24. It is the responsibility of the ‘client’ to ensure that the ‘DJ or Artiste’ is provided with free parking facilities at the performance venue. Should no free parking be available the ‘client’ is liable for any parking charges, fines and legal costs incurred.
25. All fees are quoted on the basis of suitable unloading area. When access is difficult, additional logistical arrangements may be needed including more hands and an extra charge will apply. Please check on loading and unloading restrictions to your venue and advise us accordingly as all bookings are accepted on the basis there is reasonable access and onsite parking available.
26. Due to size and weight of equipment, all venues must be on ground floor and clear access must be by the shortest route possible unless stated at time of booking otherwise extra hands may be required and/or extra charges applied.
27. In very exceptional or unexpected circumstances including 'Acts of God', we reserve the right to cancel our services without notice and we will accept no liability beyond the fees already paid to us. VIP Discos reserve the right to substitute a similar DJ in the unlikely event of any DJ being unable to appear for any reason.
28. It is the ‘client's duty' to ensure that the ‘artist’ is provided with adequate refreshments throughout their stay at the performance venue. The minimum that must be made available is a free unlimited supply of mineral water and soft drinks and a hot meal. Whilst the hot meal or buffet is negotiable for events of 4 hours duration or less, mineral water and soft drinks should always be provided.
29. A fog / haze machine may be used to enhance the lighting effects. If you do not wish the fog machine to be used you must inform the DJ before the event begins.
30. Our equipment produces loud volumes and flashing lights. If you, or anyone else who will be at the event, are subject to any form of seizures, epilepsy or visual photosensitivity, are using a pacemaker, suffering cardiac arrythmia or other heart disorders, currently taking stimulants, tranquilizers or psychotropic medications, specifically including illicit drugs and alcohol, please inform them that they will be subject to loud volumes and flashing lights. If they choose to attend, they do so at their own risk. The company or emplyees (VIP) cannot accept responsibility for any outcomes.
31. The customer agrees that the confirmed start and finish times provided are correct and that management of the venue allow suitable time for the installation, dismantling, and removal of equipment. if a strict vacation time policy by the venue means that the DJ has to finish earlier than scheduled to vacate the premises, we are not responsible for the loss of service and no refund shall be offered.
33. SOUND LIMITERS OR VENUE IMPOSED SOUND LIMITATIONS. It is the client's responsibility to inform the DJ if the venue has a sound limiter or any other venue sound imposed enforcements. We do not work in venues where a maximum threshold level is set under 94db. In venues with a maximum threshold set over 95db, we will endeavor to keep the noise levels below the that level and the client agrees that there shall be no recourse against Your DJ, should levels be accidentally exceeded leading to the power supply being restricted or halted completely.
34. If the customer's non-dilligence for the event prevents the performance of the contract by VIP, we are relieved of obligations under the contract by the customer's breach.
The contractual terms between The DJ and those purchasing services from the DJ (hereafter referred to as “the customer”) are contained exclusively within these terms and conditions. These conditions and the contract shall be subject to and construed in accordance with the Law of England.
1. The date, type, times and place of the event and fees are as specified on this booking agreement.
2. Under no circumstances will the DJ be bound by any addition to or other variation of these terms, whether oral or in writing, unless any such addition or variation is agreed in writing by the DJ with express reference to these terms.
3. The booking of the DJ will only become a confirmed booking once VIP has received the deposit. Provisional bookings will be held indefinitely, but we reserve the right to cancel an unconfirmed booking at our discretion and without notice. A deposit and any password protected activity on our website by the client signifies acceptance of our event charges as described in the booking agreement and our terms and conditions.
4. The Booking form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations must be made by the customer or the DJ and be agreed by both parties.
5. Cancellations must be made in writing at least 21 days prior to the date of event. If the customer fails to cancel the booking, in writing, before this date then the customer will be charged the full fee.
6. Payments of due balances must be in cash and should be paid to the DJ prior to the scheduled start time of the event. Under no circumstances will the DJ begin rendering services until the balance is paid in full.
7. Payment to the DJ will be as stated for the agreed performance times of four hours unless stated. Any additional changes to times must be agreed in writing by both parties and subject to any possible increase or decrease of cost.
8. Should additional performance time be required (outside the time as stated on the booking agreement), an extra £35 per half hour (or part of) will be applied.
9. Should there be a power failure upon arrival of the DJ at the venue, 50% of the remaining fee is to be paid. Should a power failure occur at any point after the event has started, the full remaining fee is to be paid. Should the event have to be terminated due to failure of the DJ’s equipment, a refund of the total amount paid (minus the deposit) will be made to the customer, no other liability will be accepted.
10. In the extremely unlikely event of the DJ failing to attend the performance, the customer will not be expected to pay any remaining balance and in this instance only will any deposit be refunded.
11. The customer shall ensure the venue will allow the DJ adequate access time for the setting up (normally 1.5 hours) and taking down (1 hour) of any equipment. If the event start time is delayed due to the inability of the DJ to gain access to the event area, or any other delay beyond the DJ’s reasonable control, no liability will be accepted and no refund will be given.
12. The customer will be responsible for any damage, normal wear and tear excluded, to equipment (sound/lighting equipment and/or music library) caused by anyone in attendance at the event during the contracted time period, including the time allowed for setting up and packing away, unless damage is due to the company's negligence. The full cost of any repairs required will be charged to the customer who will be advised of any damage as soon as it is possible.
13. VIP DJs do not tolerate violent, aggressive or abusive behaviour from anyone. We reserve the right to terminate our services at any time should we feel our personal safety or the safety of our equipment is under threat. If this occurs, no refund of any fees paid will be given.
14. If a booking has been confirmed and the DJ attends the function to find another artist or DJ has been booked by you, the customer or any other persons then the full fee shall be payable as per the agreement.
15. The DJ is not responsible for any damage caused to the room or building where the services are provided and is not responsible for any power outages.
16. The DJ and assistants agree to conduct themselves in a sober and proper manner and respond to the reasonable wishes of the customer as to volume, position of equipment or other matters concerning people’s enjoyment of the entertainment.
17. Public liability insurance cover is provided by the DJ only for the protection of the public against damage caused to the public by the DJ personnel or equipment and not by any action of the customer or anyone in attendance, who may cause any such damage to themselves or others which may include, but is not restricted to them being under the influence of alcohol of other substances.
18. The DJ is not responsible for obtaining any licence that may be required to stage the event. The customer shall ensure that any such licences’ are obtained prior to the event. If they are unable to obtain this and need to cancel the event, please refer to point 3 above.
19. The DJ, at their discretion, reserves the right to discontinue all or part of equipment usage if the power provided is not capable of operating the equipment without risk of damage to the equipment, company or the public, or if the working environment constitutes a health and safety risk. The surface on which the DJ is to play cannot be dirt, gravel, or any other unstable surface. If applicable, the customer agrees to furnish a facility that completely covers the DJ's equipment from direct sunlight and rain. If service must be discontinued for any of the aforementioned reasons, the full balance is still due.
20. Use of images and media. You agree that any and all images or media taken by VIP can be uploaded to a web gallery public or private. You grant us permission to use any images for advertising and promotional purposes. If you choose to have images loaded onto our Facebook site you take responsibility for allowing all and any users to upload any images for sharing. Any media files prepared for you are typically made available 48 hours after event feedback has been received from customer and DJ at our discretion. Free social media Videos may be provided at our discretion and do not form part of the booking contract. All videos carry VIP advertising. HD quality videos may also be made available for sale without advertising but with end credits.
21. The DJ will accept music requests in writing in advance 14 days prior to the booking and will do his/her utmost to play at least 15 of the customers’ requests. The customer also agrees that the DJ cannot guarantee the inclusion of any deleted, obsolete or difficult to source requests either in writing or on the night of the booking.
22. The DJ will endeavour not to play songs with explicit or offensive lyrics that would cause offence to any guests attending the booking. If unsure about any songs please do not hesitate to contact us.
23. Deposits, Terms and Bookings. When a booking is made with VIP Discos regardless of the method of contact it is deemed that the customer has read, understood and is bound by our terms and conditions of hire. A non-refundable deposit of £25 is required to secure an event date, you have 0 days from booking to pay your deposit. If the deposit is not received then the date will remain open to further enquiries and the company reserves the right to accept alternative bookings.
24. It is the responsibility of the ‘client’ to ensure that the ‘DJ or Artiste’ is provided with free parking facilities at the performance venue. Should no free parking be available the ‘client’ is liable for any parking charges, fines and legal costs incurred.
25. All fees are quoted on the basis of suitable unloading area. When access is difficult, additional logistical arrangements may be needed including more hands and an extra charge will apply. Please check on loading and unloading restrictions to your venue and advise us accordingly as all bookings are accepted on the basis there is reasonable access and onsite parking available.
26. Due to size and weight of equipment, all venues must be on ground floor and clear access must be by the shortest route possible unless stated at time of booking otherwise extra hands may be required and/or extra charges applied.
27. In very exceptional or unexpected circumstances including 'Acts of God', we reserve the right to cancel our services without notice and we will accept no liability beyond the fees already paid to us. VIP Discos reserve the right to substitute a similar DJ in the unlikely event of any DJ being unable to appear for any reason.
28. It is the ‘client's duty' to ensure that the ‘artist’ is provided with adequate refreshments throughout their stay at the performance venue. The minimum that must be made available is a free unlimited supply of mineral water and soft drinks and a hot meal. Whilst the hot meal or buffet is negotiable for events of 4 hours duration or less, mineral water and soft drinks should always be provided.
29. A fog / haze machine may be used to enhance the lighting effects. If you do not wish the fog machine to be used you must inform the DJ before the event begins.
30. Our equipment produces loud volumes and flashing lights. If you, or anyone else who will be at the event, are subject to any form of seizures, epilepsy or visual photosensitivity, are using a pacemaker, suffering cardiac arrythmia or other heart disorders, currently taking stimulants, tranquilizers or psychotropic medications, specifically including illicit drugs and alcohol, please inform them that they will be subject to loud volumes and flashing lights. If they choose to attend, they do so at their own risk. The company or emplyees (VIP) cannot accept responsibility for any outcomes.
31. The customer agrees that the confirmed start and finish times provided are correct and that management of the venue allow suitable time for the installation, dismantling, and removal of equipment. if a strict vacation time policy by the venue means that the DJ has to finish earlier than scheduled to vacate the premises, we are not responsible for the loss of service and no refund shall be offered.
33. SOUND LIMITERS OR VENUE IMPOSED SOUND LIMITATIONS. It is the client's responsibility to inform the DJ if the venue has a sound limiter or any other venue sound imposed enforcements. We do not work in venues where a maximum threshold level is set under 94db. In venues with a maximum threshold set over 95db, we will endeavor to keep the noise levels below the that level and the client agrees that there shall be no recourse against Your DJ, should levels be accidentally exceeded leading to the power supply being restricted or halted completely.
34. If the customer's non-dilligence for the event prevents the performance of the contract by VIP, we are relieved of obligations under the contract by the customer's breach.